• Return to Learn Training Website Overview

    The health and safety of our students, our staff and their families is our top priority. We want students and employees to feel comfortable and safe returning to school campuses. Our reopening plan incorporates recommendations and guidance from the Centers for Disease Control and Prevention (CDC) , the New York State Department of Health (NYSDOH) and the New York State Education Department (NYSED).

    The following protocols and procedures will be in place in all district schools for the 2020-21 school year. Anyone with questions or concerns should contact their Principal or COVID-19 Safety Coordinator, Michael Bakatsias at MIKE.BAKATSIAS@marlboroschools.org or (845) 236-8000 x1203.

    The training modules below have been formatted in sync with the district's Return to Learn Plan. The training topics listed below will be presented along with the following information; training media, school contact and related resources.

    Training Modules Listing

    1. Facility Entry
    2. Daily Health Screening
    3. Social Distancing
    4. Personal Hygiene
    5. Visitor & Vendor Practices
    6. Reducing the Spread
    7. Training for Screeners
    8. Training for All Staff & Substitutes
    9. Signs and Messaging
    10. Space & Design Capacities
    11. Moving about the building
    12. Ventilation
    13. Cleaning & Disinfection
    14. Suspected or Confirmed Covid Cases
    15. Contact Tracing
    16. Returning to School after Illness


    Facility Entry

    ● All employees should use the main public entry to enter each building.  All entry to the buildings will occur through the main entrance to a check-in point at the greeter station. Please maintain social distancing should there be a line to get into the building.
    ● Masks must be worn by all individuals, students, staff, and visitors on District property when social distancing cannot be maintained.
    ● PPE, proper face covering includes, but is not limited to, a surgical mask, cloth mask, balaclava or bandana and must completely cover the individual's mouth and nose.
    ● All individuals may choose to utilize their own PPE.

    Checking Temperature of Employees

    The District has purchased specific entry temperature scanners that will be set up once recieved. These scanners are similar in style to a metal detector. The unit has two sensors that can be used to quickly and accurately take a person's temperature. Until then, manual temperature readers will be used by entrance personnel to verify temperature. Please note, this is a secondary temperature check, the primary temperature is checked by each employee prior to coming to work as preparation for submitting the Daily Health Screening.

    Should an employee fail the temperature screening, a temperature 100.0 or above, the employee will be asked to wait in a socially distanced location. The School Nurse will be asked to come and take a secondary reading to rule out any false positive results. If the secondary temperature is below 100 and there are no other signs of illness, the employee will be allow to enter the building for work. In the event that the secondary reading is 100 or above, Building administration is to be notified and the employee will be asked if they can return home to work from home. In the event the employee is not well enough to work from home, a sick day should be enacted and the protocol for  "Suspect Covid Cases" should be reviewed with Central Administration. 

    Training media: Proper Use and Reuse of Face Coverings; Safely removing PPE Equipment

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC Use of Masks Guidelines


    Daily Health Screening

    ● Prior to entering all MCSD buildings, individuals must complete a medical screening questionnaire.

    Short Term: Please follow your building Principal's instruction regarding the medical screening. This may be a Google Form doc or paper copies are available at Greeter locations. 

    Mid Term: The district has purchased and is in the process of configuring an app from Frontline to make the daily screening process simpler. Once ready, you will receive an email with instructions on how to obtain and login to the app.

    ● Staff will be required to monitor their own temperatures prior to arrival on campus and throughout the day. Anyone whose symptoms response changes from a NO to YES during the
    day, must contact their supervisor immediately and await further instruction.
    ● Students and visitors will be screened for temperature at arrival.
    ● Parents are encouraged to monitor for temperatures and symptoms prior to sending
    their student on a bus, however students will be screened at arrival for temperatures.
    ● Visitors will have their temperatures taken upon arrival.
    ● All staff must sign in and out of each building with the greeter desk each time they enter and exit the building.                                                                                                             
    ● For multiple individuals entering the building simultaneously, they will be required to stand at
    the marked out locations on the floor, maintaining social distance until they can be signed in and screened.
    ● Corridors will be created (outside, but preferably covered) where individuals can enter the facility when in-person screening is utilized.
    ● Should a person fail the medical screening, specific procedures should be followed. Please reference the Suspect or Confirmed COVID-19 Case section for guidance.

    Training media: Copy of Health Screening QuestionnaireTemperature screening; Safecheck Temperature Systems  

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC; If you are sick  


    Social Distancing

    ● All individuals should maintain social distancing.
    ● When social distancing is practiced, such as in an isolated office or large meeting space, the individuals may remove their face covering. However in common areas, such as breakrooms,
    hallways or bathrooms, the face covering must be worn. 
    ● Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings.
    ● In-person gatherings will be limited as much as possible and we will use tele- or video-conferencing whenever possible. Essential in-person gatherings, such as meetings, will be held in open, well-ventilated spaces with appropriate social distancing among participants.
    ● Designated areas for pick-ups and deliveries will be established, limiting contact to the extent possible.

    Training media: Social Distancing Poster

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC Social Distancing


    Personal Hygiene

    Hand washing - Students and staff must practice good hand hygiene to help reduce the spread of COVID-19. Schools should plan time in the school day schedule to allow for hand hygiene.


    ● Hand hygiene includes:
    ○ Signage encouraging hand washing and correct techniques;
    ○ Traditional hand washing (with soap and warm water, lathering for a minimum of 20 seconds), which is the preferred method. This can be accomplished by singing or humming the happy birthday song twice;
    ○ Adequate facilities and supplies for hand washing including soap and water;
    ○ Use of paper towels or touch-free paper towel dispensers where feasible;
    ○ Use of no-touch/foot pedal trash can where feasible;
    ○ Extra time in the schedule, when feasible, to encourage frequent hand washing.  


    ● Students and staff should wash hands as follows
    ○ Upon entering the building and classrooms;
    ○ After sharing objects or surfaces;
    ○ Before and after snacks and lunch;
    ○ After using the bathroom;
    ○ After helping a student with toileting;
    ○ After sneezing, wiping, or blowing nose or coughing into hands;
    ○ Anytime hands are visibly soiled;
    ○ When handwashing is not available use a hand sanitizer;

    ● Hand Sanitizer - At times when hand washing is not available students and staff may use a
    hand sanitizer. In order for the sanitizer to be effective it must contain a minimum of 60%
    ethanol or 70% isopropyl alcohol. It should be noted the sanitizers are flammable and
    students must be monitored and supervised when using these.

    Training media: CDC Handwashing tips; Hand washing hygiene video

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC Handwashing posters


    Visitor & Vendor Practices

    No outside visitors or volunteers will be allowed on school campuses, except for the safety and well-being of students. Parents/guardians will report to the front office and not go beyond unless it is for the safety or well-being of their child. Essential visitors to facilities will be required to wear face coverings and will have restricted access to our school buildings.

    Visitors
    ● All visitors must be wearing proper PPE prior to entering any building and it must be worn at all times when social distancing cannot be maintained.
    ● All visitors must check in via the Lobbyguard system which has been updated with COVID-19 CHECK-IN SCREENING. Visitors must sign in with their identification through the Lobbyguard system, answer the questions, then if access is granted, proceed to the monitor for temperature screening and receive a visitor badge.
    ● No visitor should enter a building unless necessary. Meetings should be held outside, if possible, or via phone or virtual meetings.
    ● All visitors must sign in and out at the main entrance of each building stating their destination at that building for contact tracing. All visitors should be accompanied by a staff member.
    ● Should a visitor become ill while on campus, they must alert the staff member they are visiting to report the issue and then immediately seek medical attention.
    ● A log of visitors will be kept on file.

    Vendors
    ● All vendors must be wearing proper PPE prior to entering any building and it must be worn at all times when social distancing cannot be maintained.
    ● All vendors must report to the Operations and Maintenance behind the High School building first for temperature screening and to fill out the COVID-19 CHECK-IN SCREENING
    ● No vendor should enter a building unless necessary for completion of their job. All meetings should be held outside or via Google Meet or phone when possible.
    ● All vendors must sign in and out at the main entrance of each building stating their destination at that building for contact tracing. All vendors should be accompanied by a staff member.
    ● Should a vendor become ill while on campus, they must alert the staff member they’re visiting to report the issue and then immediately seek medical attention.
    ● A log of visitors will be kept on file.

    Training media: text above

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC School Settings


    Reducing the spread of Covid19

    • There is currently no vaccine to prevent coronavirus disease 2019 (COVID-19).
    • The best way to prevent illness is to avoid being exposed to this virus.
    • The virus is thought to spread mainly from person-to-person.
      • Between people who are in close contact with one another (within about 6 feet).
      • Through respiratory droplets produced when an infected person coughs, sneezes or talks.
      • These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs.
      • Some recent studies have suggested that COVID-19 may be spread by people who are not showing symptoms.

    To reduce the spread of Covid19, all employees should engange in a combination of preventative measures to include, but not limited to:

    • Proper personal hygiene, proper hand washing
    • Proper cough and sneezing etiquette
    • Social distancing
    • Proper entering and exiting procedures for each building
    • Proper Cleaning and disinfecting of spaces
    • Wear PPE as required

    Training mediaCDC - How to protect yourself

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC Video-Protecting yourself from Covid19


    Training for Screeners

    MCSD will identify individuals familiar with CDC, OSHA protocols, and DOH guidelines in each building who will be a trained screener. Screeners will wear appropriate employer-provided PPE, including at a minimum, a face covering, temperature screenings and social distancing. If social distancing or barrier/partition controls cannot be implemented during screening, PPE should be used when within six (6) feet of a student.

    Training media: Specific training will be supplied by the District contracted medical doctor or the school nurse.

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: Behind the Mask: Screeners


    Training for All Staff & Substitutes

    All employees and substitutes are required to participate in both online training modules, School Safety & Compliance which includes a new Covid-19 section that covers the following topics; 1. Facility Entry, 2. Daily Health Screening, 3. Social Distancing, 4. Personal Hygiene, 5. Visitor & Vendor Practices, 6. Reducing the Spread, 7. Training for Screeners, 8. Training for All Staff & Substitutes, 9. Signs and Messaging, 10. Space & Design Capacities, 11. Moving about the building, 12. Ventilation, 13. Cleaning & Disinfection, 14. Suspected or Confirmed Covid Cases, 15. Contact Tracing, 16. Returning to School after Illness

    Once the resources are reviewed by each employee, they must certify via the online portal.

    Training media: Return to Learn Required Training website

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: Behind the Mask: Screeners


    Signs & Messaging

    Signs will be posted in highly visible locations (e.g., school entrances, restrooms) that promote everyday protective measures pdf icon and describe how to stop the spread pdf icon of germs (such as by properly washing hands and properly wearing a cloth face cover image icon). Links to classroom and building signs have been presented throughout this module however use the links below to access additional signs and information.

    Training mediaCDC Signs website

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: MCSD Return to Learn Plan


    Space and Design Capacities - COVID 19 Reopening Guidance – Facilities Clarifications

    To achieve acceptable social distancing between the occupants of classroom desks, chairs and teaching consoles, establish a minimum of 6' separation measured to the centerline of individual's space. Measurements should be taken in a manner consistent with the example of diagrams in the training media provided below.

    Training mediaFacilities clarifications 

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: MCSD Return to Learn Plan  (Begins on page 8)


    Movement around the Buildings

    To achieve acceptable social distancing between the occupants of classroom desks, chairs and teaching consoles, establish a minimum of 6' separation measured to the centerline of individual's space. Measurements should be taken in a manner consistent with the example of diagrams in the training media provided below.

    Calm & Caring Work Environment

    Additionally, as each employee moves through the building, masks must be worn and please maintain social distancing. Each of us has a responsiblity to move around with caution, care and to maintain a calm, productive work environment. 

     Training mediaFacilities clarifications (Maps are on page 4)

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: CDC Protecting Staff from Covid19MCSD Return to Learn Plan (Additional info. on pages 8-11)


    Ventilation

    MCSD will ensure sufficient ventilation and fresh air to all spaces of occupancy by means of:

    ● Modifications to the Building Management Systems to allow fresh air dampers to introduce more outside air.
    ● Air handling systems should be inspected for function with higher MERV rated filters.
                 ○ Where applicable and possible, filters will be exchanged for MERV rating ranging from 11-13.
    ● Spaces where fresh air is limited due to original building systems, fresh air will be introduced through open windows and doors.
                 ○ Options for replacement and modification to existing systems will be explored.
                 ○ Engineers will design new systems capable of increased fresh air and filtration.
    ● Fan motors speeds will be increased where applicable to ensure volume and flow of 15cfm minimum.
    ● More frequent maintenance and inspection of the systems will occur to mitigate extra strain on systems.
    ● Filter replacement schedules will be more frequent.

    Training mediatext above

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: MCSD Return to Learn Plan; SED Guidance on Reopening Schools


     Cleaning and Disinfection

    MCSD will ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private
    Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable. Cleaning and disinfection logs will be maintained that include the date, time, and scope of cleaning and  disinfection.

    Students, faculty, and staff will be trained on proper hand and respiratory hygiene, and such information will be
    provided to parents and/or legal guardians on ways to reinforce this at home.

    The district will provide and maintain hand hygiene stations around the school, as follows:
    ● For handwashing: soap, running warm water, and disposable paper towels.
    ● For hand sanitizing: an alcohol-based hand sanitizer containing at least 60% alcohol for areas
    where handwashing facilities may not be available or practical.
    ● Accommodations for students who cannot use hand sanitizer will be made.

    Regular cleaning and disinfection of the facilities will occur, including more frequent cleaning and disinfection for high-risk and frequently touched surfaces. This will include desks and cafeteria tables, which should be cleaned and disinfected between each individual’s use. Cleaning and disinfection will be rigorous and ongoing and will occur at least daily, or more frequently as needed.

    The district will ensure regular cleaning and disinfection of restrooms. Restrooms should be cleaned and disinfected more often depending on frequency of use. Disinfectants must be products that meet EPA criteria for use against SARS-Cov-2 , the virus that causes COVID-19, and be appropriate for the surface.

    Training mediaCDC Cleaning & Disinfection in Schools; Classroom guidance poster 

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: MCSD Return to Learn Plan 


    Suspected or Confirmed Covid Cases

    Suspected cases will be handled individually. Should an employee or student be suspected of Covid related symptoms, the school nurse will communicate with the Principal, isolation will be implremented immediatly, administration will coordinate communication to Ulster County Department of Health for reporting and direction. Additionally the following decision tree has been provided as an example of the process. 

    ● Emergency Response - Students and staff with symptoms of illness must be sent to the health office. A school nurse (Registered Professional Nurse, RN) is available to assess individuals as chronic conditions such as asthma and allergies or chronic gastrointestinal conditions may present the same symptoms as COVID-19 but are neither contagious nor pose a public health
    threat. Proper PPE will be required anytime a nurse may be in contact with a potential COVID-19 patient

    ● Isolation - Students suspected of having COVID-19 awaiting transport home by the parent/guardian will be isolated in a room or area separate from others, with a supervising adult  present utilizing appropriate PPE. Multiple students suspected of COVID-19 may also be in this isolation room if they can social distance. If they cannot be isolated in a separate room
    from others, facemasks (e.g., cloth or surgical mask) will be provided to the student if the ill person can tolerate wearing it and does not have difficulty breathing, to prevent the possible
    transmission of the virus to others while waiting for transportation home. Students should be escorted from the isolation area to the parent/guardian. The parent or guardian will be
    instructed to call their health care provider, or if they do not have a health care provider, to follow up with a local clinic or urgent care center;

    Other considerations, as directed by the Department of Health, may include:  
    ○ Closing off areas used by a sick person and not using these areas until after cleaning and disinfection has occurred;
    ○ Opening outside doors and windows to increase air circulation in the area
    ○ Waiting at least 24 hours before cleaning and disinfection. If waiting 24 hours is not feasible, wait as long as possible;
    ○ Clean and disinfect all areas used by the person suspected or confirmed to have COVID-19, such as offices, classrooms, bathrooms, lockers, and common areas.
    ○ Once the area has been appropriately cleaned and disinfected it can be reopened for use.
    ○ Individuals without close or proximate contact with the person suspected or confirmed to have COVID-19 can return to the area and resume school activities immediately after cleaning and disinfection.

    Notification - The NYS and local health departments will be notified immediately upon being informed of any positive COVID-19 diagnostic test result by an individual in school facilities or on school grounds, including students, faculty,staff and visitors.

     Training mediaCDC Signs websiteDecision Tree for suspected cases; Ulster County - Common Scenario Responses

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: MCSD Return to Learn Plan


    Contact Tracing

    Public Health Officials assume the task of contact tracing, once notified.

    To ensure the school district and its employees comply with contact tracing and disinfection requirements, at the direction of the Department of Health, MCSD will do the following:

    ● Have a plan for cleaning, disinfection, and notifying the Department of Health, in the event of a positive case. In the case of an employee testing positive for COVID-19, CDC guidelines will be followed regarding cleaning and disinfecting your building or facility if someone is sick.
    https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
    ● When appropriate, close off areas used by the person who is sick.
    ● Open outside doors and windows to increase air circulation in the area.
    ● If possible, wait 24 hours before cleaning and disinfecting. If 24 hours is not feasible, wait as long as possible.
    ● Clean and disinfect all areas used by the person who is sick, such as offices, bathrooms, common areas, shared electronic equipment like tablets, touch screens, keyboards, remote
    controls, and copier machines.
    ● Vacuum the space if needed. Use vacuum equipped with high-efficiency particulate air (HEPA) filter, if available.
    ● If indicated, consider temporarily turning off room fans and the central HVAC system that services the room or space, so that particles that escape from vacuuming will not circulate
    throughout the facility.
    ● Workers without close contact, or other mitigating precautions, with the person who is sick can return to work immediately after disinfection.

    Training media: text above

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: Ulster Testing & Tracing PlanDecision Tree for suspected casesMCSD Return to Learn Plan


    Return to School after Illness

    MCSD has established protocols and procedures, as directed by the Department of Health, about the requirements for determining when individuals, particularly students, who screened
    positive for COVID-19 symptoms can return to the in-person learning environment at school.

    This protocol includes:
    1. Documentation from a health care provider following evaluation
    2. Negative COVID-19 diagnostic test result
    3. Symptom resolution, or if COVID-19 positive, release from isolation

    The district will refer to DOH’s “Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure” regarding protocols and policies for faculty and staff seeking to return to work after a suspected or confirmed case of COVID-19 or after the faculty or staff member had close or proximate contact with a person with COVID-19. The discharge of an individual from quarantine and return to school or work will be conducted in coordination with the Department of Health.

    Training media: text above

    School Contact: Building Principal or Assistant Superintendent

    Related Resources: Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure 


    End of Covid Training Module